Editing Address Book entries

You can paste images in the Address Book. For example, you can paste a photograph of a person or restaurant as a reminder with each address entry.

To paste an image, you must first prepare an image on your CLIÉ™ handheld with the Image Converter software on your computer.

1	Tap the address entry in the address list in which you want to paste an image. The Address View dialog box of the selected address entry is displayed.
2	Tap Edit. The Address Edit dialog box displayed.
3	Tap No Image in the top right-hand corner of the screen. The list of images appears.
4	Tap the image you want to paste. The image you selected is pasted to the address entry.
5	Tap Done. The Address screen is displayed again. The camera icon is shown at the head of the entry where an image was pasted.

Note

If you change the category of the address information with the Palm Desktop for CLIÉ software on your personal computer, the association between the image and address information is lost in the next HotSync^® operation. To edit an address entry with a pasted image, use the Address Book application on your CLIÉ™ handheld.

To change the image

1	Tap the pasted image on the Address Edit dialog box. A pop-up menu appears.
2	Tap Change Image.

To remove the image

1	Tap the pasted image on the Address Edit dialog box. A pop-up menu appears.
2	Tap No Image.

Looking up an address entry

The Look Up feature helps you to quickly scroll to any of your address entries.

1	On the Address Book list screen, enter the first letter of the entry you want to find. The list scrolls and highlights the first entry which begins with that letter. If you enter the first two letters, the list scrolls and highlights the first entry which starts with those two letters. For example, entering an “s” scrolls to “Sands,” and entering “sm” scrolls further to “Smith.” If you sort the list by the company name, the Look Up feature scrolls to the first letter of the company name.
2	Tap the entry you want to view or press the Jog Dial navigator. The Address View dialog box is displayed and displays the entry that you have selected.

On the Address Book list screen, enter the first letter of the entry you want to find.

The list scrolls and highlights the first entry which begins with that letter. If you enter the first two letters, the list scrolls and highlights the first entry which starts with those two letters.

For example, entering an “s” scrolls to “Sands,” and entering “sm” scrolls further to “Smith.” If you sort the list by the company name, the Look Up feature scrolls to the first letter of the company name.

Tap the entry you want to view or press the Jog Dial navigator.

The Address View dialog box is displayed and displays the entry that you have selected.

Modifying an address entry

You can modify a part of the address entry.

1	On the Address Book list screen, tap the entry that you want to modify. The Address View dialog box of the selected entry is displayed.
2	Tap Edit. The Address Edit dialog box is displayed.
3	Tap the field that you want to edit. You can edit the tapped field.
4	Edit the entry.
5	Tap Done.

Duplicating an address entry

You can copy an existing address that you have created. This feature is useful when you use the address of one person or edit part of the address for another person.

1	On the Address Book list screen, tap the entry you want to copy. The Address View dialog box of the selected record is displayed.
2	Tap Menu . The Address Book menu is displayed.
3	Tap Duplicate Address from the Record menu. The entry you selected in step 2 is copied. The word “Copy” is added to the end of the copied name.
4	Tap Done. The Address screen is displayed again.

Note

The pasted image is not duplicated.

Deleting an address entry

1	On the Address Book list screen, tap the entry you want to delete. The Address View dialog box of the selected record is displayed.
2	Tap Edit. The Address Edit dialog box is displayed.
3	Tap Details. The Address Entry Details dialog box is displayed.
4	Tap Delete. The Delete Address dialog box is displayed.
5	Tap OK to delete the entry. The selected entry is deleted. To cancel deletion, tap Cancel.

Tip

If you select the “Save archive copy on PC” check box, the deleted data will be saved in your computer with the Palm Desktop for CLIÉ software during the next HotSync^® operation.

Categorizing address entries

You can categorize address entries.

1	On the Address Book list screen, tap and select the entry that you want to categorize.
2	Tap Edit. The Address Edit dialog box is displayed.
3	Tap Details. The Address Entry Details dialog box is displayed.
4	Tap the arrow next to Category. Select a desired category.
5	Tap OK. The selected entry is categorized to the desired category. To cancel categorizing address entries, tap Cancel.

Changing the address entry details

You can change the type of information that appears in the address list screen, categorize an entry, and hide an entry for security reasons. You can also delete entries.

On the Address Book list screen, tap the entry you want to change.

The Address View dialog box is displayed.

Tap Edit.

The Address Edit dialog box is displayed.

Tap Details.

The Address Entry Details dialog box is displayed.

Change desired settings.

•	Show in List: Select which type of entries or other information appears in the Address list screen. Tap the arrow and select from Work, Home, Fax, Other, or E-mail.
•	Category: Assign an entry to the category.
•	Private: Select the Private check box to hide the current entry when Security is turned on. For details on Security, see “Protecting data” in the Handbook provided with your CLIÉ™ handheld.

Tap OK.

The settings for the address entry are saved.