Sending and receiving e-mail

Writing and sending e-mail

This section describes the basic operation for the CLIE Mail application. To familiarize yourself, write and send a test e-mail message.

Note

You cannot send e-mail directly from your CLIÉ handheld if your CLIÉ handheld is not connected to the network. In such case, you must perform a HotSync operation to transfer e-mail to your computer for sending.

Connect a communication device (sold separately) to your CLIÉ handheld, and prepare your CLIÉ handheld for the network connection.

For details, see “Connecting communication devices”.

On the CLIE Launcher screen, rotate the Jog Dial navigator to select CLIE Mail, and press the Jog Dial navigator.

Or, tap the CLIE Mail icon on the CLIE Launcher screen.
The CLIE Mail application starts and the e-mail list screen appears.

Tap

The e-mail edit screen appears.

Enter an e-mail address, a subject, and body text.

You can use the e-mail address you registered in your CLIÉ handheld’s Address Book. For details, see “Looking up an address entry”.

Tap Send.

A menu appears.

If you want to send the e-mail immediately, tap Send Now. Otherwise, tap Send Later.

•	Send Now: Sends the e-mail immediately.
•	Send Later: Stores the e-mail in the Outbox category. You can send an e-mail stored in the Outbox category by tapping . When you want to check the e-mail messages saved in the Outbox category, tap the arrow in the upper-right corner of the screen and select Outbox.

Saving an unfinished message

Tap Draft instead of tapping Send.
To view your saved drafts, tap the arrow

on the top right corner of the screen, and select Draft.

Sending mail later from the Outbox

Tap

.
All e-mail messages stored in the Outbox category are sent at once.

Selecting an e-mail address from the Address Book

When you tap To, CC, or BCC on the e-mail edit screen, the address screen appears. You can use the address that you have entered in Address Book by tapping Lookup.
For details on the Lookup function, refer to the CLIÉ Handbook.

When you cannot send your e-mail

You may not be able to send e-mail messages depending on the setting for your Internet Service Provider server. Follow the steps below to change the server setting to one that is appropriate for your Internet Service Provider.

1	Tap Menu , Options, and then Accounts. The Accounts screen appears.
2	Tap and select an account name indicated (Outgoing). The selected account name is highlighted.
3	Tap Edit, and then tap More. The Details screen appears.
4	Tap the arrow next to None under SMTP and select SMTP AUTH or POP before SMTP.
5	Tap OK. Try sending your e-mail again.

Receiving e-mail

Download the e-mail you sent in “Writing and sending e-mail”.

Note

If your CLIÉ handheld is not connected to a network, you cannot directly receive e-mail messages with your CLIÉ handheld but must transfer received e-mail messages from your computer by a HotSync operation.

1	Connect a communication device (sold separately) to your CLIÉ handheld, and prepare your CLIÉ handheld for the network connection. For details, see “Connecting communication devices”.
2	On the CLIE Launcher screen, rotate the Jog Dial navigator to select CLIE Mail, and press the Jog Dial navigator. Or, tap the CLIE Mail icon on the CLIE Launcher screen. The CLIE Mail application starts.
3	Tap . Your CLIÉ handheld connects to the Internet and downloads any new e-mail messages. The new e-mail appears on the e-mail list screen.
4	Rotate the Jog Dial navigator to select the e-mail message you want to read, and then press the Jog Dial navigator. You can also read the message by tapping it directly. The message is displayed.

If the text of the message extends beyond the screen

Rotate the Jog Dial navigator to scroll the screen, or tap the scroll bar.

Elements of the CLIE Mail screen

[1] Attachment icon

If a file is attached to an e-mail message, the attachment icon appears to the left of the Sender column.

[2] Read/unread display

This icon indicates whether you have viewed the indicated e-mail message.

[3] (Receive) button

Downloads new e-mail messages.

[4] (Send) button

Sends e-mail stored in the Outbox category.

[5] (New mail) button

Displays the New Mail edit screen.

[6] (Send and Receive) button

Sends e-mail messages stored in the Outbox category and downloads new messages at the same time.

[7] Categories list

Switches the category that is currently displayed on your CLIÉ handheld. To switch the category, tap the arrow

and select the desired category.

[8] (Receive option settings) button

Specifies how many messages or lines to be received at once. For details, see “Setting advanced e-mail receiving options”.

[9] (Move) button

Displays the check boxes for selecting the e-mail messages to move. For details, see “Managing e-mail messages using personalized categories”.

[10] (Delete) button

Displays the check boxes for selecting the e-mail messages to delete. For details, see “Deleting e-mail messages”.

[11] (Network connection) icon

Displays the online status. You can also switch between online and off-line modes.

•	: Your CLIÉ handheld is connected to the network (online).
•	: Your CLIÉ handheld is not connected to the network (off-line).